Privacy Policy

WAVE ENERGY SCOTLAND LIMITED
PRIVACY POLICY

Wave Energy Scotland (WES) Privacy Policy October 2018

WHO WE ARE

Wave Energy Scotland (“WES”) is a Scottish registered company limited by guarantee (SC493764) having its registered office at An Lòchran, 10 Inverness Campus, Inverness, Scotland, IV2 5NA (“WES”, “we”, “us”). WES is registered with the Information Commissioner's Office (ICO) (registration number ZA198657).

WES is committed to protecting your privacy. Below we explain how we use any information we collect about you on the website and all subdomains accessible via http://www.waveenergyscotland.co.uk (the “Website”) and how we protect your privacy. If you wish to understand how WES processes your data in other ways, please consult the general privacy policy for the company on the HIE website here.

TYPES OF PERSONAL INFORMATION WE COLLECT

We may collect, use and store different types of personal information about you, which we have grouped together as follows:

Types of personal information	Description
Technical Information	Details about your internet protocol (IP) address, your login data (e.g. for the Knowledge Library), browser type and version, time zone setting and location, browser plug-ins and versions, operating system and platform and other technology on the devices you use to access the website, URL mouse-overs, time on pages etc. To learn more about the cookies we use, please consult our Cookie Policy.
Profile Information	Details including your name and password for our accounts, your interests, preferences, e-mail address and phone number (including mobile phone number), personal description, organisation details, logo and photograph.
Marketing and Communications Data	Data including your preferences in receiving marketing from us and third parties.

Types of personal information

Description

Technical Information

Details about your internet protocol (IP) address, your login data (e.g. for the Knowledge Library), browser type and version, time zone setting and location, browser plug-ins and versions, operating system and platform and other technology on the devices you use to access the website, URL mouse-overs, time on pages etc.

To learn more about the cookies we use, please consult our Cookie Policy.

Profile Information

Details including your name and password for our accounts, your interests, preferences, e-mail address and phone number (including mobile phone number), personal description, organisation details, logo and photograph.

Marketing and Communications Data

Data including your preferences in receiving marketing from us and third parties.

HOW WE USE YOUR PERSONAL INFORMATION

In general terms, we collect and use personal information to:

meet our legal responsibilities;
deliver our services including documents uploaded or accessed in the Knowledge Library (“KL”);
verify your identity where this is required;
ensure that content from the Website is presented in the most effective manner for you and for your device;
notify you about changes to our services or operations;
contact you by email;
maintain our records;
carry out and provide research;
share with authorised KL users;
provide you with information about events and opportunities including funding opportunities in selected areas; and
send you marketing materials where you have consented to this.

The information may be used for the purpose of compiling statistical reports, supporting funding claims and evaluating impact of support.

The information may also be used to determine whether WES’s programmes and interventions are reaching a representative proportion of the business population and the full range of individuals to whom they are of value.

The table below explains how we use your personal information and the reasons that we rely on in doing so. Where these reasons include legitimate interests, we explain what these legitimate interests are.

What we use your information for	Our reasons	Our legitimate interests
To deliver our Knowledge Library services	Contractual performance Legitimate interests Legal obligations	Being efficient about how we fulfil our legal and contractual duties Complying with regulations that apply to us
To run our business in an efficient and proper way. This includes managing our business capability, planning, communications, corporate governance and audit	Legitimate interests Legal obligations	Being efficient about how we fulfil our legal duties Complying with regulations that apply to us
To exercise our rights set out in contracts and agreements	Contractual performance
Marketing	Consent

WHERE WE COLLECT YOUR PERSONAL INFORMATION FROM

We may collect personal information about you (or your business) from the following sources:

Data you give to us: e.g. When you provide it through use of our Website and your account.
Where you are a researcher, we may be provided with personal data where you are the author or a contributor to any documents uploaded to our Knowledge Library.

WHO WE SHARE YOUR INFORMATION WITH

We may share your personal information with the following third parties:

Organisations forming part of our group;
External third parties including, Highlands and Islands Enterprise, the Scottish Government, Scottish Enterprise, Skills Development Scotland, Business Gateway, the European Commission, Energy Technology Partnership and other Government Agencies;
WES contractors appointed to run projects on our behalf;
Third party product and service providers;
Non-financial intermediaries, including auditors;
Third sector support agencies;
Educational institutes;
Research organisations;
Funding bodies; and
Other users of the Knowledge Library.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

We may also disclose your information to third parties:

If we cease to operate the Website and an alternative operator for the Website is appointed, we will be required to transfer the personal data held about its customers to the newly appointed operator.
In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
If all or substantially all of our assets are acquired by a third party, personal data held by it about its customers will be one of the transferred assets.

IF YOU CHOOSE NOT TO GIVE YOUR PERSONAL INFORMATION

If you choose not to give your personal information it may prevent you from setting up a user account; a delay in setting up your account; prohibit us from meeting our obligations as well as lead to us cancelling your access to the Knowledge Library and closing your user account. In addition, if we discover that you have provided incomplete or inaccurate information, we may close your account.

HOW LONG WE KEEP YOUR PERSONAL INFORMATION

We only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

WHERE WE HOLD YOUR PERSONAL INFORMATION INTERNATIONALLY

We work with international partners and therefore your personal data may be transferred across international borders. It may be transferred to countries that have different data protection laws to the country from where you submitted your personal data. We will, however, ensure the transfer complies with data protection laws both during transit and at the storage location and all personal data will be secure.

YOUR RIGHTS

Access to your information – You have the right to request a copy of the personal information about you that we hold.

Correcting your information – We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information – You have the right to ask us to delete personal information about you where:

You consider that we no longer require the information for the purposes for which it was obtained
We are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below
You have validly objected to our use of your personal information – see Objecting to how we may use your information below
Our use of your personal information is contrary to law or other legal obligations.

Objecting to how we may use your information – You have the right at any time to require us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information to perform tasks carried out in the public interest or pursuant to the legitimate interests of us or a third party then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.

Restricting how we may use your information – In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where this is no longer a basis for using your personal information but you don't want us to delete the data. Where this right to validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Portability – If we process personal information that you provide to us on the basis of consent or because it is necessary for the performance of a contract to which you are party, and in either case that processing is carried out by automated means, then you have the right to have that personal information transmitted to you in a machine-readable format. Where technically feasible, you also have the right to have that personal information transmitted directly to another controller.

Automated processing – If we use your personal information on an automated basis to make decisions which significantly affect you, you have the right to ask that the decision be reviewed by an individual to whom you may make representations and contest the decision. This right only applies where we use your information with your consent or as part of a contractual relationship with you

Withdrawing consent using your information – Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.

Please contact us in any of the ways set out in the Contact information and further advice section if you wish to exercise any of these rights.

CHANGES TO OUR PRIVACY POLICY

We keep this Privacy Policy under regular review and will place any updates on this website. Paper copies of the Privacy Policy may also be obtained using the contact details below.

This Privacy Policy was last updated on 23 October 2018.

CONTACT INFORMATION AND FURTHER ADVICE

If you have any questions, complaints or comments about this Privacy Policy or how we collect and manage your personal data, please contact us in the first instance by post, email or telephone at, Wave Energy Scotland, An Lòchran, 10 Inverness Campus, Inverness, IV2 5NA, Scotland or sending an email to info@waveenergyscotland.co.uk or phoning +44 (0) 1463 245 245.

COMPLAINTS

WES seeks to resolve directly all complaints about how it handles personal information.

If you are not satisfied with the resolution proposed, you also have the right to lodge a complaint with WES’ initial response to your concerns through the Information Commissioner's Office whose contact details are as follows:

Information Commissioner's Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone - 0303 123 1113 (local rate) or +44 (0) 1625 545 745

Website - https://ico.org.uk/concerns

Wave Energy Scotland is a Scottish registered company limited by guarantee (SC493764). Our registered office is at An Lòchran, 10 Inverness Campus, Inverness, Scotland, IV2 5NA.

PRIVACY POLICY

WAVE ENERGY SCOTLAND LIMITEDPRIVACY POLICY